Administrative Assistant, Citi Private Bank Orange County

The Administrative Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Directly supports a Business Manager

• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

• Prepares and submits expense claims in a timely manner

• Coordinates departmental off-sites, regional team meetings/conferences etc.

• Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms

• Securely manages confidential, strategic, personal, and business critical information

• Liaises with IT helpdesk and general service functions to resolve technical issues on behalf of the managers and wider teams

• Develops and maintains presentation, organizational charts and other material pertaining to internal organization and structure

• Liaises with wider global Citi businesses and senior business leaders within the region and globally

• Supports the departmental records management process in line with regional policy and guidelines

• Handles incoming calls; responds to inquiries

• Responsible for general administration duties as necessary

• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization

• Self-motivated and detail oriented

• Consistently demonstrates clear and concise written and verbal communication skills

• Proficient in Microsoft Office

Education:

• Bachelor's/University degree or equivalent experience

Job Family Group:

Business Strategy, Management & Administration

Job Family:

Administrative Support

Time Type:

Full time

Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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Effective November 1, 2021, Citi requires that all successful applicants for positions located in the United States or Puerto Rico be fully vaccinated against COVID-19 as a condition of employment and provide proof of such vaccination prior to commencement of employment.

Citi is an equal opportunity and affirmative action employer. Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.