The Administrative Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Directly supports a Business Manager
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Prepares and submits expense claims in a timely manner
Coordinates departmental off-sites, regional team meetings/conferences etc.
Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms
Securely manages confidential, strategic, personal, and business critical information
Liaises with IT helpdesk and general service functions to resolve technical issues on behalf of the managers and wider teams
Develops and maintains presentation, organizational charts and other material pertaining to internal organization and structure
Liaises with wider global Citi businesses and senior business leaders within the region and globally
Supports the departmental records management process in line with regional policy and guidelines
Handles incoming calls; responds to inquiries
Responsible for general administration duties as necessary
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Previous office administration experience preferably within a large and complex financial services or similar organization
Self-motivated and detail oriented
Consistently demonstrates clear and concise written and verbal communication skills
Proficient in Microsoft Office
Job Family Group:
Business Strategy, Management & Administration
Citi is an equal opportunity and affirmative action employer.
Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Citigroup Inc. and its subsidiaries ("Citi") invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi (~~~) .
View the "EEO is the Law (~~~) " poster. View the EEO is the Law Supplement (~~~) .
View the EEO Policy Statement (~~~) .
View the Pay Transparency Posting (~~~)
Effective November 1, 2021, Citi requires that all successful applicants for positions located in the United States or Puerto Rico be fully vaccinated against COVID-19 as a condition of employment and provide proof of such vaccination prior to commencement of employment.
Citi is an equal opportunity and affirmative action employer. Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.