Administrative Assistant

Description

The Administrative Assistant position provides administrative support to various levels of the Leadership Team. The Administrative Assistant will perform highly diverse administrative and project-focused duties, which by nature of the position may involve high-level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in supporting different leaders, prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Responsibilities will include (but are not limited to):

• Ability to support multiple individuals at the same time, manage priorities and deliver with appropriate timelines

• Support the leadership team in managing calendars, and daily workload and facilitating their requirements in ensuring all requests are managed in a confidential, professional, and efficient manner

• Management of onboarding for new hires (staff and contractors) and vendor access to the Corporate Communications organization

• Assist in the preparation of correspondence, presentations, and/or reports as required

• Places and tracks SAP/Ariba requisitions as needed for the Corporate Communications Team

• Demonstrate strong interpersonal skills and diplomacy at all levels of management.

• Work with minimal supervision, have strong initiative, and follow-up with a focus on details.

• Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.

• Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.

• Adhere to T&E policies, including booking travel and monthly reconciliation of business expenses.

• Ensure manager's preparedness for meetings e.g. assemble meeting materials, assist with PowerPoint presentations & pre-reads).

• Maintains professional and technical knowledge by remaining current with BMS continuous learning

• Proactive management of high-profile internal & external events.

Job Type: Contract

8 hour Shift

Must have the ability to work onsite at least 100%.

Company: Bristol Myers Squibb

Req Number: 47c5a688

Updated: 2024-04-11 02:35:04.084 UTC

Location: New Brunswick-NJ

Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.