Administrative Assistant On Site Lead - Corona, CA (3241)

Administrative Assistant On Site Lead - Corona, CA (3241)

Location Corona, CA

Job Code 3241

# of Openings 1

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Job Brief

Administrative Assistant On Site Lead - Corona, CA (3241)

Ghostrock LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an experienced Administrative Assistant/ On-site Lead to support our customer in Corona, CA.

Responsibilities:

• Serve as the lead point of contact for the Administrative Assistants on the contract. Report to the Project Manager and assist with coordination of team as needed.

• Perform office-related duties including operating office equipment, filing, typing, and reception duties.

• Screen telephone calls, visitors, and incoming correspondence; respond to requests for information concerning office procedures; determine which requests should be handled by appropriate staff member or other offices.

• Provide data entry in support of reports, charts, and metrics.

• Review Government employee timekeeping information in Navy Enterprise Resource Planning (ERP) system in accordance with Timekeeping Policy and Procedures (NSWCCORDIVINST 12600.2).

• Input and coordinate travel orders for Government travelers utilizing the Defense Travel System (DTS) in accordance with Commercial Travel Management: Defense Travel System (DTS) (DoD Instruction 5154.31, Volume 3).

• Provide the Security Office with requested information and other pertinent documentation on behalf of Government travelers and visitors.

• Prepare documents, minutes, and action item tracking in support of meetings and video/ teleconferences. Collect information from files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to appropriate staff members.

• Format and edit official correspondence documents.

• Copy, cut, collate, and bind documents.

• Compile and maintain supply order documentation.

• Input naval messages and coordinate message traffic to submit final product to the Command message center.

• Assist with shipping requirements by entering shipping data into Navy ERP system and ensuring items for shipping are wrapped/packaged in accordance with NSWCCORDIVINST 7322.1A NSWC Property Management and Control (Shipping Policy).

• Distribute incoming and outgoing unclassified and classified mail.

• Maintain recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans.

• Assist with Records Management duties as prescribed by SECNAVINST 5210.8E DON Records Management Program Instruction, i.e., label folders, files, and cabinets. Complete Records Management Training annually.

• Assist with base office relocation for Government employees.

• Assist with Building Representative duties relating to Facility Maintenance, i.e., putting in or calling in trouble calls for the respective buildings.

• Assist with Safety Building Representative Duties and Building Fire Warden Duties relating to Safety Measures for the respective buildings.

• Assist with Safe Custodian duties for locking up and maintaining classified documents temporarily when required in accordance with DoD Manual 5200.01, Volume 3 - DoD Information Security Program: Protection of Classified Information.

• Assist the Product Data Reporting & Evaluation Program (PDREP) Coordinator by creating the request and entering the applicable data into the PDREP Program Database for review and completion by the PDREP Coordinator.

Requirements:

• U.S. Citizen

• Secret Clearance

• High School Diploma or Equivalent

• Three years Management / Supervisory Experience

• Ten years relevant administrative experience

Position located in Corona, CA.

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VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.