Administrative Coordinator

Overview

The Office of Performance Management is comprised of a team of experienced professionals responsible for PNNL's performance management framework with expertise and thought leadership in contractor assurance, requirements and records management, quality, independent oversight, and audit services. The team prides themselves as innovative problem solvers that partner with scientists, engineers, and support professionals to enable the planning, execution, assessment, and improvement of work at PNNL. This office provides the people, processes, and tools to independently assure ourselves, the Department of Energy, and Battelle Memorial Institute that PNNL is performing as intended, appropriately managing risk, amplifying impact, and continuously improving.

Responsibilities

Performs administrative and office support activities. Duties may include managing schedules, emails, and travel, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. More specific duties depending on discipline may also include development of required documentation and fielding questions from internal or external stakeholders.

• Provide administrative support to the Director of Quality, Quality Team Leads, and the organization.

• Partner with EA of Performance Management (PM) and the administrative team to provide comprehensive admin support to the Direct Reports of PM.

• Provide suggestions for process improvement. Independently prioritize and organize work. Routinely takes initiative with respect to everyday work.

• Extensive working knowledge of commonly used computer applications such as Microsoft Office Suite, Teams, internal software and internal lab business systems.

• Ability to effectively manage email with a high degree of speed and accuracy. Experience maintaining multiple calendars.

• Prepare, proofread and edit written correspondence and documents, according to Correspondence Guidelines.

• Prepare and edit Powerpoint presentations for Division Director.

• Communicate messages and information to Quality Division Director and maintain various records and documents.

• Organize group events, off-sites and activities including coordination of all logistics for events/meetings.

• Plan meetings. Prepare agendas for staff or team meetings, publish minutes and action items and follow up on delegated actions.

• Interface with group personnel and sponsors.

• Process high volume of standard forms including purchase requisitions, expense reimbursement, and personnel requisitions.

• Collect signatures and track all requests through completion.

• Coordinate complex travel for employees and visitors and process expense reports.

Qualifications

Minimum Qualifications

• High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-

• AA degree or higher and 4 years of relevant experience in an administrative environment

• Experience in planning meetings and coordinating travel

Preferred Qualifications

• Demonstrate proficient use of a PC using a variety of commercial and in-house software packages, including use of Microsoft Office Suite and SharePoint.

• Willing to search out and learn new technologies that makes not only the administrator's work scope more efficient and accurate but benefits both management and the organization.

• Maintain high volume and quality of output with frequent interruptions.

• Prioritize work and be responsible for commitments and action items.

• Understand office support functions and possess the ability to effectively apply procedures, work independently, and direct workflow of others as appropriate.

• Resolve and/or advise management on a wide range of administrative issues.

• Identify potential administrative problems/areas for continuous improvement and recommend solutions.

• Learn quickly and provide training and guidance to less senior or new staff when necessary.

• Positively and proactively interact with a wide variety of PNNL staff and clients of all levels.

• Use good judgment and discretion.

• Communicate effectively with oral or written communication, including proper English grammar, punctuation and spelling.

Additional Information

Not Applicable.

Testing Designated Position

This is not a Testing Designated Position (TDP).

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State-the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab's campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity

Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at ~~~ .

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.

HSPD-12 PIV Credential Requirement

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

Mandatory Requirements

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a "country of risk" without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

• Research Associates excluded.

**Once eligibility requirements are met.

Click Here For Rockstar Rewards (~~~)

Minimum Salary

USD $26.92/Hr.

Maximum Salary

USD $39.57/Hr.