Executive Assistant

Role Value Proposition

This full-time position is responsible for providing a high level of administrative support to the Senior Vice President, Workforce Engagement & Benefits Connectivity, and assistance to other leadership roles within the organization. This position requires excellent organizational skills, attention to detail, flexibility and the ability to prioritize workload and multi-task in an environment that requires frequent change. This individual must be able to work independently with minimal supervision and demonstrate excellent interpersonal and communication skills, both verbal and written. The individual is expected to maintain confidentiality and exhibit a high level of discretion and professionalism.

Key Responsibilities

• Administrative

• Manage Microsoft Outlook calendar, inbox, and address books

• Schedule and coordinate meetings / conference calls; prepare related materials / correspondence; print materials

• Manage travel, calendar management, expense reports, catering, meeting/town hall logistics, org charts, distribution list

• Respond to incoming telephone calls, routing calls as appropriate

• Respond to inquiries for information and provide follow-up on requests to ensure resolution

• Handle confidential/sensitive information

• Arrange and coordinate complex travel itineraries

• Assist in the preparation and/or coordination of presentations, reports and spreadsheets by preparing and editing text, slides and other materials

• Assist with Supply ordering, moves, facilities request, security request, etc.

• Invoices

• Process expense reports and vendor invoices for reimbursement/payments and reconciliation

• Interface with the team and clients at all levels of the organization, both within and outside the company

• Maintains documents and records following administrative policies.

Essential Business Experience and Technical Skills

• 10+ years of experience

• Extensive knowledge of PC equipment, software programs

• Strong organizational and interpersonal skills

• Highly proficient/fluency in Microsoft Office programs

• Highly professional in presence and communication skills (oral and written)

• In order to post for this position, you need the proper work authorization to work in the country where the position is located and not require relocation assistance.

High School diploma required / Associates or Bachelor Degree preferred