Grants Manager

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Office of Sponsored Programs

Job Summary:

Assist faculty in preparing and assembling grants proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines. Interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals. Independently manage budget responsibilities for grants. Monitor terms and agreements of grant awards for compliance.

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OSP-SRS Grants Manager

A Grants Manager (GM) is part of the Office of Sponsored Programs-Pre-Award Shared Resource Service delivery team (OSP-SRS) whose mission is to provide the best possible customer service to the VUMC research community for frontline proposal and selected award management activities. Working in a high-volume, deadline driven, fast-paced, and dynamic team environment, the OSP-SRS is a group of professionals comprised of three teams, each structured with expertise focused in achieving departmental goals by providing services and support to an assigned portfolio with duties of a complex and confidential nature. A GM must have an attention to detail; a strong work ethic; social and communication skills as a team player and resource; and the ability to work in multifaceted central office environment.

On an annual basis, the OSP-SRS unit supports:

• ~1000 Principal Investigators from 40+ VUMC Departments, Institutes, and Centers

• 4000+ applications submitted, applying for ~$4 Billion in sponsored program funding,

• resulting in ~$875 Million in sponsored awards annually from 500+ unique external sponsors

Required Skills and Experiences:

• Proficient and excellent knowledge of commonly used software packages (i.e., Microsoft Word, Excel, PowerPoint, Adobe and email programs)

• Candidate must have extensive knowledge of the federal regulations governing sponsored research (i.e. OMB Uniform Guidance)

• Must be organized and analytical

• Excellent written and oral communication skills are critical

• Demonstrated ability to work both as a member of a team and independently

• Demonstrated ability to work under the pressure of hard deadlines and competing priorities

• Must have the ability to learn in detail sponsor specific electronic grants management systems (i.e., ~~~, Proposal Central, NIH eRA Commons, NSF Fastlane) in addition to VUMC specific ERA systems (Coeus/PEER/WorkDay/Aries/Discover-E)

• Ability to identify resources, solve problems and take initiative

• Commitment to providing professional, efficient and timely service to the VUMC research community is a must

Key Responsibilities:

• Monitor and understand funding mechanisms to assist PIs in determining requirements, deadlines, and time management for responses to PAs/RFAs or general application submissions in a proactive manner

• Coordinate multiple applications under absolute deadlines

• Prepare proposals within parameters of sponsored research guidelines. Oversee and communicate submission process; resolve issues relating to proposal preparation and submittal of grant and contract activity

• In collaboration with PI, develop, prepare, revise, and finalize project budgets, and assist with budget justifications

• Serve as a collaborative, professional liaison and active partner between PI, research groups, and other departmental staff related to grant or contract submissions

• Assemble documents in required electronic formats within application tools prior to submission

• Assist PI with electronic submission process

• Maintain recent and up to date biosketches, other support and various ancillary data/documentation as required throughout the grant life cycle

• Responsible for processing annual progress reports (RPPR's) for review through the necessary channels for central office review and submission (NIH Commons, Coeus, PEER)

• In collaboration with PI, following the terms and conditions, monitor and identify the need and take immediate action to process any required prior approval documentation through the appropriate teams/channels for review and submission to the sponsoring agency

• Keeps abreast of new/updated internal/external policies, procedures, deadlines, and timeframes by working closely with central administrative offices. Communicates such updates to faculty and research staff

• Attends educational training offered by the Office of Sponsored Programs, Learning and Development as well as reading online/published materials (i.e.: NCURA newsletter, NIH online updates)

• Advise on issues requiring specific grant administration expertise

• Serve as a frontline resource on subject area to principal investigator and research staff

TECHNICAL CAPABILITIES

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

• Organizational Impact: Directs activities to achieve operational plans with some near term effect on results of the department/area.* Problem Solving/ Complexity of work: Identifies issues, gathers facts to resolve technical and operational problems. * Breadth of Knowledge: Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.* Team Interaction: Leads a complex department with a focus on implementation. Typically executes on a short to medium term strategies.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences .Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

3 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled