Staff Accountant

Description

The Accounts Payable Clerk plays a crucial role in the financial management of a company by ensuring accurate and timely processing of invoices and payments to vendors. They are responsible for maintaining financial records, reconciling accounts, and communicating effectively with vendors and internal departments.

Key Responsibilities

• Invoice Processing:

• Receive, review, and process invoices accurately and efficiently.

• Verify that invoices are properly coded, approved, and supported with necessary documentation.

• Ensure timely entry of invoices into the accounting system.

• Payment Processing:

• Prepare and process payments to vendors, including checks, electronic transfers, and ACH payments.

• Reconcile payments with invoices and maintain accurate payment records.

• Monitor payment deadlines and ensure timely payments to avoid late fees or disruptions in vendor services.

• Vendor Management:

• Maintain vendor files and database, including accurate contact information, payment terms, and tax identification numbers.

• Respond to vendor inquiries regarding payment status, discrepancies, and other related matters.

• Collaborate with procurement and purchasing departments to resolve vendor issues and ensure compliance with purchasing policies.

• Account Reconciliation:

• Reconcile accounts payable transactions with vendor statements, purchase orders, and receiving documents.

• Investigate and resolve discrepancies between invoices and payments, escalating issues as necessary.

• Assist in month-end and year-end closing activities, including reconciliations and reporting.

• Expense Reporting:

• Process employee expense reports, ensuring compliance with company policies and reimbursement guidelines.

• Verify expense receipts, coding, and approvals before processing payments.

• Reconcile expense reports with general ledger accounts and assist in expense analysis as needed.

• Compliance and Documentation:

• Ensure compliance with internal controls, accounting standards, and regulatory requirements.

• Maintain accurate and up-to-date documentation for all accounts payable transactions.

• Assist in audits by providing supporting documentation and explanations for accounts payable processes and transactions.

• Continuous Improvement:

• Identify opportunities for process improvement and efficiency gains in accounts payable workflows.

• Collaborate with cross-functional teams to implement best practices and streamline processes.

• Stay updated on industry trends, technologies, and regulations related to accounts payable functions.

Requirements

Schedule: Client is very flexible

Monday-Friday 7am-3pm, 8am-5pm, 9am-7pm

First day will be 9am and for 2 weeks after that it will be 8:30am

Payrate - open starting at 23$

Temp/Temp to hire - Great career opportunity, the office is so beautiful, great culture.

Accounting division is small, 3-5 at the Ontario office

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available including medical, vision, dental, life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company's 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. The amount of Choice Time Off (CTO) received varies based on years of service and is pro-rated based on the hours worked per week. A new FTEP employee earns up to 13 days of CTO and up to 10 paid holidays per calendar year. Learn more at ~~~/Resources.

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