Travel Assistant

Description

Boutique professional family office has an exciting opportunity for an Events/Travel Assistant. The Travel & Events Assistant will work as part of the Personal Assistant team to support the Partners with complex travel, events, and administrative coordination.

Recruiter: Connie Stathopoulos

Responsibilities shall include, but are not limited to:

• Travel management (70%) Arrange travel and meetings by developing itineraries and agendas

• Schedule private and/or commercial flights; book ground transportation; arrange lodging and meeting accommodations; make reservations for dining and/or outings

• Collaborate with Personal Assistants on schedule and calendar appointments, anticipate needs, and serve as a positive ambassador

• Research potential trips and related activities

• Ensure timely and accurate invoices and payments

• Monitor cancellation dates and ensure proper refunds, as applicable

• Executive administrative support (20%)

• Prioritize competing projects and handle matters expeditiously and proactively

• Complete expense reports and credit card categorizations

• Compose and prepare confidential correspondence

• Solicit agendas, create itineraries, make reservations, and print and assemble materials for professional and personal meetings

• Assist with holiday letters, cards, and purchases

• Will provide backup to the Personal Assistant team members when needed

• Events management

Requirements

Qualifications and characteristics

• Bachelor's degree or equivalent is a plus

• 2+ years' experience as an administrative professional. Travel Industry, Family Office, or Financial Industry experience is a plus

• Computer savvy with advanced skills in Microsoft Office (Word, Excel, PowerPoint, and Outlook), Mac operating system knowledge is a plus

• Positive attitude, flexibility, persistent follow-up skills, and professional demeanor

• Strong work ethic and highly responsive, with exceptional attention to detail

• Ability to process multiple sources of information and coordinate them into one summary

• Strong communication and presentation skills with an ability to prioritize activities with multiple managers

• Highest level of integrity and confidentiality in all matters

• Background and reference checks required with an employment offer

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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